Last updated: [11-12-2025]

At HollandBoard, we value your privacy and are committed to protecting your personal data.
This Privacy Policy explains what information we collect, how we use it, how we store it, and your rights under GDPR (General Data Protection Regulation).

If you have any questions, feel free to contact us at:
info@hollandboard.nl

1. Personal Data We Collect

a) Information You Provide

• Name

• Email address

• Phone number (optional)

• Project details or messages you send us

b) Automatically Collected Information

We may collect the following when you visit our website:

• IP address

• Browser type and version

• Device information

• Pages viewed

• Time spent on our website

• Cookies (see Section 6)

c) Payment Information

HollandBoard does not process payments on this website.
If payment-related functionality is added in the future, this policy will be updated accordingly.

2. How We Use Your Data

          We use personal data solely for:

• Responding to certification-related inquiries

• Managing verification requests

• Ensuring website security and performance

• Complying with legal and regulatory obligations

• Improving website performance

• Fulfilling legal requirements (GDPR & Dutch tax law)

We never sell your data to third parties.

3. Legal Basis for Processing

Under GDPR, we process personal data based on:

• • Legitimate interest (website security, analytics and improvements)

  • Consent (cookies, contact forms)

  • Legal obligation (record keeping where applicable)

4. Data Retention

We keep data only as long as needed:

• Verification records: as required for certification validity

• Contact messages: 12 months

• Analytics data: up to 26 months

• Website and form inquiries: up to 12 months

5. Data Sharing

We only share personal data with trusted service providers:

• Website hosting provider

• Email service provider

• Analytics tools (Google Analytics, Search Console)

• Security tools (e.g., firewall, anti-spam)

All partners comply with GDPR regulations.

6. Cookies

Our website uses cookies to:

• Analyze traffic

• Improve performance

• Remember user preferences

• Maintain security

You can manage your cookie preferences using the cookie banner shown on your first visit.

7. Your GDPR Rights

You have the right to:

• Access your personal data

• Request corrections

• Request deletion

• Restrict processing

• Object to processing

• Request a copy of your data (data portability)

• Withdraw consent at any time

To exercise your rights, contact us at:
info@hollandboard.nl

8. Security

We protect your data using:

• SSL encryption

• Secure EU-based hosting

• Strict access control

• Encrypted payment systems

Despite our efforts, no method of transmission is 100% secure, but we follow industry best practices.

9. External Links

Our website may contain links to external sites.
We are not responsible for their privacy practices or content.

10. Changes to This Policy

We may update this Privacy Policy from time to time.
The “Last updated” date above reflects the latest version.

11. Contact Us

If you have any questions regarding this Privacy Policy, contact us at:

HollandBoard
Email: info@hollandboard.nl
Website: HollandBoard.nl